01
Start with a style code or reference photo
You can start an inquiry with a catalogue style number, a reference photo or a short description of the scrubs you want to develop. A complete tech pack is optional at this stage; attach it if you already have one. Tell us what to keep or change, such as the neckline, pockets, fit or pant shape. A photo starts the discussion, while measurements, materials and construction are clarified before the final specification is approved.
02
Count sets and pieces clearly
State whether the quantity means coordinated sets or individual garments. For example, 100 sets with one top and one pair of pants means 100 tops and 100 pants, not 100 garments in total. Separate the estimated quantity by design and color, then add sizes if known. If customers need different top and pant sizes, record those combinations separately. An overall total alone does not show the quantity available for each fabric, color or production run.
03
Copy this short inquiry brief
Copy the lines below into your message and fill in what you know. Estimates are useful; write TBD for anything still to be decided. You do not need to complete every detail before contacting us.
- Style or reference: [catalogue code, photo or brief description]
- Order unit and quantity: [sets or pieces; estimated first order]
- Colors and sizes: [quantity breakdown, mixed-size sets or TBD]
- Fabric and changes: [preferred material, fit or pocket changes, or TBD]
- Branding and packing: [logo, labels, packaging requirements or TBD]
- Destination and timing: [market and preferred delivery window, if known]
- Questions to discuss: [sampling, quote options or undecided details]
04
Separate confirmed choices from TBD items
Identify the details you have approved and the ones you want help reviewing. A selected photo does not confirm its fabric, measurements or exact shade for your order. Share an existing size chart, fabric reference or artwork when available, and mark alternatives clearly. For a brand or distributor range, distinguish the first order from possible future replenishment. This helps keep an early estimate separate from decisions that still need material review or sampling.
05
Read the first quote as a defined scope
An initial quotation should state the product and assumptions it covers. Compare the same unit, quantity breakdown, fabric direction, decoration, labels and packing across options. Ask which development or sample charges are separate, what is included in the shipment terms, and which details remain open. Changes to color splits, construction or branding can require a revised quotation. Do not treat an early price discussion as approval of the finished garment or a confirmed production schedule.
06
Confirm the sample before bulk approval
Quotation review and sample approval answer different questions. Before approving a production reference, identify the sample and specification version, review measurements and fit, and confirm the fabric, color, workmanship, artwork, labels and packing included in that approval. Record any substitute material or unfinished detail, along with the changes still needed. Keep the approved reference and written revisions together for the order and later replenishment discussions. Sample scope, charges and timing are agreed for the specific project.