01
Identify the style and the current specification
Give each scrub top, pant or other garment a style reference and each tech pack a version and date. Include front, back and detail drawings, the intended wearer and destination market. State estimated quantities by style, color and size, counted in sets or pieces. For mixed-size sets, identify top and pant sizes separately. Mark undecided details so the quotation and sampling brief do not treat them as approved.
02
Separate body sizing from garment measurements
A body-size chart describes the wearer; a garment specification describes the finished item. Keep them separate and identify the base size used for fitting. Define each point of measure with a diagram, unit and measurement method. State whether a width is measured flat or around the garment, and whether an elastic waist is relaxed or extended. A size label such as M does not establish a particular US fit.
- Measurement name, start/end points and units
- Target garment measurement and agreed tolerance
- Measured sample value and review comment
- Pre-wash or post-wash condition, where relevant
03
Define grading and the sizes to review
Supply a complete size chart or proposed grade rules between sizes. Review changes to chest, hip, rise, inseam, sleeve and other important dimensions rather than enlarging every measurement by the same amount. Separate petite, regular or tall variants if your range requires them. Agree which sizes need physical samples and which measurements will be checked; approving the base-size fit alone does not confirm the whole size range.
04
Connect construction, materials and branding
Call out neckline, pockets, vents, waistband, drawcord, closures, cuffs and reinforcement on the drawings. Attach the selected fabric reference, composition, GSM, color and care requirements, plus any separate cuff or trim material. Include logo dimensions and position, label artwork and packing instructions. Review usable pocket openings and movement in the actual sample; an attractive sketch does not resolve construction or fit.
05
Agree what each sample approval covers
Define the sampling stages and included work in the project quotation. A fit sample may resolve shape while still using a substitute material. A size-set review checks agreed sizes against the grading plan. The final production-reference sample should identify the approved material, construction, decoration and labels. Record any missing or substituted element and what further approval it needs. One approval should not silently cover details the buyer has not reviewed.
06
Release a written revision before bulk production
Consolidate fit comments into one revision instead of leaving conflicting instructions across messages. Identify the sample reviewed, requested changes, responsible approver and decision date. Update the measurement sheet and drawings to match the decision. List unresolved items and agree how they will be closed before production is released. Use the free fillable sample review sheet linked below to record each revision. Save your completed PDF and attach it to your inquiry if useful. Closing a review item does not authorize bulk production.
- Style, tech-pack version and sample identity
- Approved changes and any outstanding conditions
- Final material, artwork, label and packing references
- Approval name, date and production-release version
07
Keep the reference usable for reorders
Retain the approved sample and final files together. For replenishment, quote that version, provide the new assortment and reconfirm material availability and order terms. If the fit, fabric or artwork changes, create a new revision and identify the checks needed. Send your current tech pack or describe your reference sample when starting a custom scrub project; incomplete items can be identified for development review.