01
Start with the product and intended market
Identify whether the item is a scrub top, pant, jogger, set, lab coat or another medical-uniform style. State the intended wearer, destination market, target price position and expected first-order quantity. Add front, back and detail sketches or clear reference photos so the development team understands the product direction before measurements and construction are reviewed.
02
Build a measurable size specification
Provide a base size with point-of-measure instructions for chest, waist, hip, garment length, rise, inseam, sleeve and other critical dimensions. Add grading rules or a complete size chart if available, and define tolerances for measurements that must stay controlled in bulk. If the size chart is still being developed, mark that clearly so fit decisions can be confirmed during sampling rather than assumed.
03
Document construction and functional details
Specify neckline shape, sleeve length, side vents, pocket quantity and placement, waistband construction, drawcord, zipper or snap details, leg shape, cuffs and reinforcement points. For every feature that affects function or appearance, use a sketch, callout or close-up reference. The objective is to remove ambiguity before the factory makes the first sample.
04
Define the fabric beyond a fabric name
Record the required composition, GSM or weight range, weave or knit structure, stretch direction, recovery, hand feel, opacity, finish, care requirements and target colors. Terms such as TR twill or four-way stretch are useful starting points but are not a complete material specification. Keep an approved physical swatch or fabric reference with the approved garment sample whenever possible.
05
Add branding, labels and packing requirements
Include logo artwork, embroidery or print dimensions and placement, woven or printed brand labels, size labels, care labels, hangtags, barcode requirements and individual packing instructions. State destination-market labeling requirements and carton-assortment needs. These details affect both sampling and the final commercial quotation, so they should not be left until bulk production.
06
Turn sample approval into a repeat-order reference
After fitting and reviewing the physical sample, record every approved change in the specification. Keep the approved measurements, fabric reference, color, construction, artwork, labels and packing together as the commercial reference for bulk production. A clean approval record reduces misunderstanding on the first order and gives both buyer and supplier a clear starting point when the same style is reordered later.