01
Start with the quantity breakdown, not only the total
An order total does not tell a manufacturer how many units will use the same fabric, color or construction. One scrub set normally means one top and one pair of pants; confirm whether a quote counts sets or individual pieces. List each design, color and size separately, including whether tops and pants need different size combinations. A larger total divided across many designs can still leave each production run too small.
- Style or design reference and top/pant combination
- Sets or pieces per color, with a size breakdown
- Existing material or a custom fabric/color requirement
- First order and likely replenishment needs, stated separately
02
What a trial around 100 sets actually means
Let’s discuss a first B2B trial around 100 sets per design. This is a starting point for planning together, not a fixed minimum available for every combination. Fabric availability, color splits, trims, decoration and packaging can change the workable quantity. Share the details you know, and we can work out the remaining breakdown together before confirming a trial quantity. If you need several colors, ask which material and assortment options make the first order feasible.
03
Fabric and color can set their own minimums
A garment factory may be able to sew a small run while a fabric, dyeing or trim requirement needs a larger commitment. Ask whether the quotation uses an available material and shade or requires a separate material order. Confirm composition, weight, usable width, finish and approved color reference. A change from an available shade to a custom-dyed color should be reviewed for both cost and quantity, even when the garment design stays the same.
04
Separate sample development from bulk unit cost
Pattern development, fit revisions, grading, fabric sourcing and decorated samples involve different work from repeating an approved garment in bulk. Ask what the sample charge includes, how revisions are handled and whether any charge is credited against a later order. Do not assume that a low sample price includes a complete size set or all branding options. Lead times and payment terms should be confirmed in the project quotation, not inferred from the sample price.
05
Branding, construction and packing affect the comparison
Pocket count, reinforcement, waistband construction, cuffs and sewing details all change the work involved. For embroidery or printing, specify artwork, dimensions, positions and colors. Include brand, size and care labels, hangtags, barcodes and individual packing. Compare the same scope across suppliers: an undecorated garment price is not directly comparable with a fully labeled, packed private-label set.
- Garment and fabric specification used for the quoted price
- Included logo positions and decoration method
- Labels, packaging and carton assortment
- Sample charges, inspection scope and shipment terms
06
Build a first order that can be reordered
Ask for two clearly separated options when your brief is flexible: the preferred specification and a practical trial alternative. Record any differences instead of comparing price alone. Keep the approved garment, fabric reference, shade, size chart, artwork and packing instructions together. For a repeat order, recheck material availability, quantity and delivery requirements rather than assuming the first quotation remains unchanged.
07
Send a brief that supports a useful quotation
Tell us your business and destination market, attach or describe the reference design, and provide the style/color/size breakdown. Include the fabric direction, logo requirements, target delivery window and any inspection needs. If you do not yet have a final specification, mark the undecided items. We can review the project starting point without presenting an unconfirmed minimum, price or production schedule as a promise.