01
Keep one current artwork and label list
List the brand labels, size labels, care labels, hangtags and packing identification needed for the order. Keep these separate from an embroidered or printed logo on the outside of the scrub. Give each artwork file a name, version and date, and identify which file replaces an earlier draft. Confirm who supplies the wording and artwork, who prepares production files, and who approves them. If some details are undecided, mark them TBD in the first brief rather than copying unapproved text from a reference garment.
02
Specify label size, position and attachment
For each label, state the finished dimensions and units, material direction, colors and attachment method to review. Distinguish the finished visible area from any folded or sewn portion. Mark its position on a drawing or photograph using a seam or other clear garment reference. For a top and pant set, identify the labels required on each piece. Check the proposed position on the sample for visibility, comfort and interference with seams or pockets; a loose label proof does not show how it sits in the garment.
03
Map labels to the right style, color and size
Create one list connecting garment variants to their labels and packing references. Use your own SKU or item codes if you have them, and explain what each code identifies. Keep the product code separate from the artwork version so a revised label does not accidentally become a different garment. Where barcode identification is requested, supply the intended values and confirm which garment or packed unit each value represents.
- Style or SKU, garment color and size shown to the buyer
- Top and pant sizes where a set combines different sizes
- Label and hangtag file names with their approved versions
- Barcode or packing reference, if required, for that exact variant
04
Define sets, pieces and carton assortments
State whether the sale and packing unit is one garment or a coordinated set. A set containing one top and one pair of pants contains two pieces, so label quantity, bag quantity and garment quantity may differ. Specify whether the items are packed together, how mixed-size sets are identified and which information appears on the outside of each pack. For cartons, list the style, color, size and number of packed units included. Reconcile carton totals with the order breakdown, and identify any separate packing needed for different customers or destinations.
05
Approve labels on a garment and a packed reference
Agree what the sample review includes before treating any element as approved. Check spelling, artwork version, dimensions, colors, placement and attachment on the relevant garment. Then review a packed unit against the variant list: the item inside, visible size, hangtag, barcode and packing label should refer to the same product. Record any missing or substitute item and the further approval it needs. Keep comments in one revision, with the sample identity, decision, approver and date, instead of relying on scattered message attachments.
06
Use the approved record for repeat orders
Keep the approved artwork, label list, variant mapping, packed reference and carton breakdown together. For replenishment, identify the earlier order and the exact versions to repeat, then list changes to sizes, colors, quantities or packaging separately. Ask whether any materials or packing details need review before reuse; a previous sample does not confirm current availability or order terms. You can start a discussion with a style code and the branding details you have. Final label preparation, sampling and packing scope are confirmed for the project.